Registration, invitations, AI-optimized placement, check-in, analytics: BenchEvent orchestrates every stage of your speed-meetings, networking dinners and B2B encounters, end to end.
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Configure your rounds, your tables and your attendees. BenchEvent computes the optimal placement in seconds — maximizing relevant encounters, respecting expressed wishes and balancing tables. You stay in control, the algorithm does the work.
B2B trade show organizers, event agencies, chambers of commerce, startup accelerators, schools, professional associations: anyone who wants to turn an event into a high-quality connection machine.
Your attendees deserve better than random seating!
Optimization algorithm that computes the best placement in seconds, even for 500+ attendees.
Each attendee accesses their own space to express meeting wishes and view their schedule.
Chain 3, 5, 10 rounds. The algorithm guarantees nobody meets twice (unless you want them to).
Categorize your attendees and apply rules: no two startups at the same table, one investor per group, etc.
Any format where the quality of encounters is the value of the event.
Short meeting sessions (10-20 min) between buyers and suppliers, startups and investors, candidates and recruiters.
Optimized seating plans that mix profiles and guarantee enriching conversations at every table.
Organize business meetings alongside your trade show. Each exhibitor meets the right visitors.
Build skill-balanced teams, mix participants between work sessions.
Reconnect your alumni based on their class, profession and interests.
Chain short interviews between candidates and companies based on the profiles sought.
From registration to follow-up, BenchEvent supports you at every stage of your professional networking event.
Preparation
Build your registration page with your own fields: job title, industry, meeting objectives. Qualify each attendee upstream for more relevant placement.
Import your lists from Excel or CSV in seconds. Automatically assign your attendees to their teams, types and categories.
Send invitations, confirmations and D-7 / D-1 reminders automatically. Track opens and follow up with attendees who haven't responded.
Your attendees express who they want to meet through a dedicated portal. Our optimization solver computes the optimal seating plan in seconds.
The big day
Check attendees in within seconds via QR code scan. Print personalized badges with name, company and table number for each round.
Every attendee accesses their meeting schedule on their phone through a unique link. No more lost or outdated paper seating plans.
Rearrange the placement on the fly in case of no-shows, additions or last-minute changes. The solver recomputes instantly.
Follow-up
Download the full list of meetings held, by attendee and by round, in CSV or Excel format. Perfect for your reporting and sales follow-up.
Analyze your event with clear metrics: attendance rate, wish satisfaction rate, average number of meetings per attendee.
Collect attendee feedback through a customizable form sent automatically after the event. Measure your NPS and identify areas for improvement.
Every attendee receives the list of their meetings to continue the conversation. Your guests leave with a concrete and actionable souvenir.
How does the automatic placement work?
BenchEvent relies on a constraint optimization engine. You define your rules (who can meet whom, table capacities, attendee wishes) and the algorithm computes the best placement in seconds.
Can my attendees express preferences?
Yes. Each attendee accesses a dedicated portal to indicate who they want to meet or avoid, with a 1-to-3 star priority. The algorithm takes this into account.
How many attendees can I manage?
From 10 to several thousand. The solver has been tested on 500+ attendee events with multiple rounds, computing placement in under a minute.
Can I edit the placement after computation?
Of course. BenchEvent shows you the proposed solution which you can adjust manually, or rerun the solver with different constraints.
Tell us about your event. A BenchEvent expert will reach out within 24 hours for a personalized 30-minute demo.
